Envelope box labels

The Envelope box labels report will generate labels that will list either the current or upcoming envelope number for each contributor. This report is especially useful when distributing your envelope boxes to your contributors, as this way you can label each box with the contributor's name and envelope number for easy distribution.

1. To access the Envelope box labels report, open the Contributions module, click Other Reports, then click "Envelope box labels".
2. Select which group of contributors you want to prepare labels for in the "Who" box. You can either run this report for all of your envelopes, or for a particular subgroup of contributors by picking the "* For a subgroup" option. You can also limit which envelopes you run these labels for by checking the box in the Envelope range field and setting a range of envelopes.
3. The "Skip labels on the 1st page" option, if checked, can be used if you have labels missing on your first sheet of labels you'll be running through your printer. Set the number of labels you are missing from the sheet, and the system will skip over that many labels, going horizontally across the top of the page.
4. The style field lets you choose what size labels you will be printing onto, either Avery 5161/5261, 2x10, or Avery 5160/5260 3x10.
5. The sort by field will let you choose how your labels are sorted, either by envelope number or envelope name.
6. "Envelope to use" controls which envelope number will be printed on the labels, either the Upcoming envelope number or Current envelope number
7. The include section provides options that control which labels should be prepared, and what kind of content should appear on the labels. These options include:
   • Envelopes to be skipped when renumbering - If checked, this will generate labels for contributors who have been skipped for renumbering purposes.
   • Those who do not use envelopes - If checked, this will generate labels for contributors who have been marked as not using envelopes.
   • Custom name if entered - If checked, instead of using the default envelope name, the custom name entered on the contributor record will be used instead.
   • Mailing address - If checked, the mailing address for the contributor will be included on the label.
   • "or Resident" after name - If checked, this will append the phrase "or Resident" to the end of each label name.
   • Custom text on last line - If checked, this will allow for a custom message to be entered on the final line of each label. You can write in the text you want below the include box once this box has been checked.
8. Click print to generate your labels.