Some of the vendors you have in Shepherd’s Staff will be employees of the church. The one certainty with employees is that they need to get paid for their wages. Depending on the number of employees you have, this usually involves using payroll software.

Shepherd’s Staff works with two separate companies: Payroll Mate and Paychex.

These software automatically calculate net pay, federal withholding tax, Social Security tax, Medicare, and state and local payroll taxes. They also support different types of payroll pay periods and prepare payroll forms 941, 944, 940, W2 and W3.

For more information on these products check out their webpages:

Payroll Mate:


After you have created your checks in your chosen payroll software, you will need to export the checks out to a spreadsheet.

At that point you can use the Payroll Import Utility in Shepherd’s Staff to import that spreadsheet into Shepherd’s Staff in order to print those paychecks and track your liabilities and expenses.

Before importing checks into Shepherd’s Staff, there are a few things you should set up:

All employees must be set up as vendors.

Liability Accounts must be created that match the payroll software withholdings.

Expense accounts must be created that match the payroll software expenses.

Turn to the next page for steps on using the Payroll Import.

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