In the Shepherd’s Staff Finance module, a Fund is defined as an entire set of books for a company. Moreover, each one of those Funds contains it’s own chart of accounts, vendors, and transactions.

So, if you have another set of books or a “company” responsible for building improvement and maintenance you could create a Building Fund for that set of books. Other examples would be a youth group, nursery, or a school which would all have their own checking account, income, and expenses.

Funds can be added and selected from the Funds grid.

  1. Access the Funds grid by going to “Accounts” in the menu bar and choosing “Funds.”
  2. If you wish to add a fund, click the Add button.
  3. Type the name of the Fund and then click OK. Now highlight that Fund and click Select.”
  4. At this point you will need to add the chart of accounts and vendors for this separate fund.
  5. If you want to switch to a different fund, you do so by returning to the Funds grid, highlighting the desired fund and clicking Select.
  6. You can also rapidly change funds by double-clicking the Fund window in the lower right hand corner of the module screen.
  7. Once you are in a Fund, you can then work with the accounts, vendors, and transaction for that Fund.