Some reports require some additional setup to classify your accounts into groups before they can be run. These groupings go beyond the groupings set up within your account numbers, and look into the purpose of these accounts. The Advanced Report settings window is where you can assign your accounts into these groupings.
- To access the Advanced Report settings, click on "Other Reports" and then, click on one of either the "Statement of Activities", "Statement of Functional Expenses" or "Statement of Financial Position" reports, and then, click on the "Setup" button in the bottom right hand corner of the window.
- The "Advanced report settings" window will appear. There are two tabs on this window, "Account settings" and "Group names". The "Account settings" tab is where you will select which accounts will go into which groups, and the "Group names" tab is where you can modify some of the names for your groups.
- Starting with the "Account settings" window, you can choose what type of account you want to put into a group in the "Account type to set up" field.
- You can search through your accounts using the standard search and filter conventions.
- Click on the account you want to place into a group on the grid, and then click "Edit' at the bottom of the grid to bring up the window where you can choose what group you want to place the account into. The groups will vary by account type. Dedicated accounts will need to be assigned to both an Income (Revenue) group and an Expense group.
- Equity accounts cannot be placed into a group, but instead, when you edit an equity account in this window, you can designate if it is considered restricted or not.
You can also edit the names of these groupings for your accounts within the Advanced Report Settings window.
- To access the Advanced Report settings, click on "Other Reports" and then, click on one of either the "Statement of Activities", "Statement of Functional Expenses" or "Statement of Financial Position" reports, and then, click on the "Setup" button in the bottom right hand corner of the window.
- The "Advanced report settings" window will appear. On this window, click on the "Group names" tab.
- The Group names window is broken up into four sections, Asset groups, Liability groups, Income (revenue) groups and Expense groups. If there's a group name you would like to change, click the "Group" field in the appropriate area, and select the group name you would like to change. There are some group names that cannot be changed, if this is the case, you will see a notice at the bottom of the section which reads "This group cannot be renamed".
- After you select the group, in the "Change to" field, type in what you would like to rename the group you selected in the "Group" box to.
- Click the "Save" button for the account type you made the change in.