Add/Edit Money on Account

Money on account records can be created to represent money paid in advance by an AR account to be applied towards payments for transactions. This article will walk through the creation of these records. Please note that you must have AR Accounts created to apply these Money on Account records to.

Add Money on Account Record

1. Open the money on account grid by clicking on "Receivables" and then click on "Money on account". At the bottom of the grid, click the "Add" button.
2. The "Add money on account" window will appear. Set the date for the creation of this record in the "Date" field.
3. Select which AR account this money on account will be applied to in the "AR account" field.
4. If there are any comments or notes on this record, fill those in within the "Comment" field.
5. Fill in the amount of money that is being applied to this record in the "Amount on account" field. 
6. Click "Finish" to save the record.

Edit Money on Account Record

1. Open the money on account grid by clicking on "Receivables" and then click on "Money on account". Click on the money on account record you want to make changes to, and then click "Edit" at the bottom of the grid.
2. If you have not applied any of the money that is on the selected money on account record to payments, you can edit any aspect of the record, including the Date, AR account this record is associated with, Comment, and amount on the account. If any of the money on this record has been applied to a transaction, then you can no longer change the AR account this money on account record is being associated with, but all other aspects of the record can be edited.
3. You can see which payments this money on account record has been applied to in the "Applied to the following payments" grid. You can also export this list of payments to excel, or print a list of the payments by clicking the appropriate button at the bottom of the grid.
4. Click the "Save" button when finished making your changes.