Dedicated Accounts hold money reserved for a special purpose that does not require a book/fund of its own.
Since these accounts are designated for a special purpose, the balances are allowed to roll over from year to year. As of version 9.0, budgets can be added to these accounts for money going in and out, as you would for Income and Expense accounts.
An important point about Dedicated accounts is that they simply show the purpose of money that is held in the asset accounts. In other words, you should have more money in your total assets than you do in your total dedicated accounts.
Dedicated accounts can be used to designate a subset of your assets for anything from memorials to saving for a new church roof.
The Dedicated View
The Dedicated accounts view presents all of your dedicated accounts in a grid format, providing information beyond just the name and account number. This view is helpful for getting a detailed overview of your dedicated accounts. The Dedicated view also allows you to add, edit and delete accounts as well as see account activity.
- The Dedicated view can be accessed within the Finance Module under the Accounts tab, by clicking on "Dedicated".
- You can search the accounts grid using the standard search conventions in the search view.
- You can select which book's chart of accounts you're viewing in the "Book" drop list.
- The "Filter" field will let you filter to show "Active accounts", "Inactive accounts" or if you want to view all dedicated accounts, choose (none).
The Dedicated grid shows columns for each account number, account name, beginning balance (as of the start of the fiscal year), Change (the amount the account balance has changed by so far within the fiscal year), Current (Current balance of the account), Major Group, Minor Group, Inactive? (indicates if an account is marked as inactive), Responsibility (Responsibility Code), Church Body, and Note (indicates whether there is a note on the account).
- To add a new account, click the "Add" button in the bottom left.
- To edit an account, click on the account you'd like to make changes to, and then click "Edit" at the bottom of the grid.
- To delete an account, click on the account you want to get rid of and then click the "Delete" button at the bottom of the grid. Only accounts with no activity or balance can be deleted, however.
- To view the activity on an account, either double click the account you want to view, or click on it and then click the "Activity" button at the bottom of the grid.
- The "Print" button will print out your dedicated accounts as you see it on the Dedicated view.