Add/Edit Recurrent Payments

There are two ways to create recurrent payments. This article will walk through both methods, as well as walking through how to edit already existing recurrent payments.

Any payment can be made into a recurrent transaction. Follow the steps below to complete this task:

1. Under the "Activity" section, click "Payments"
2. Find the payment you want to set up as a recurring payment, and click on it once so it is highlighted.
3. At the bottom of the grid, you'll find a button that is labeled "Recurrent" with a circular arrow on it. Click this button.
4. You'll be asked to confirm that you want to create a recurrent payment from the selected activity. Click Yes to create the recurrent payment.
5. You'll be taken to the recurrent payment window, which will work like the standard payment window with a couple of exceptions:
6. The Frequency field determines how often the payment should be processed. There are several options available in this field.
7. The "Next" field will ask for a date that you want the next time this payment to be processed. The "Stop" date will let the system know when to stop processing this payment. If you want this transaction to go on indefinitely, click the "None" box. The End Date will become grayed out, and the date will be set to 12/31/9999
8. Click "Save" when you've finished setting up the payment.
9. You'll be taken to the "Recurrent" section of the "Activity" section of the Finance module, which will show you all your recurrent transactions.

You can also create recurrent payment from scratch, if you would prefer. Follow the steps below to complete this task:

1. Under the "Activity" section, click on "Recurrent" to open the recurrent transactions view.
2. Click the "Add" button at the bottom of the grid. In the window that appears, select "Payment"
3. You'll be asked to choose which bank account this payment should be for. Click on the bank account, and click "Select".  If it defaults to a particular bank account, you can change it once the window opens by clicking the pencil (edit) icon next to the bank account name.
4. You'll be taken to the recurrent payment window, which works like the normal payment window for that transaction type, with a couple of exceptions:
5. The Frequency field determines how often the payment should be processed. There are several options available in this field.
6. The "Next" field will ask for a date that you want the next time this payment to be processed. The "Stop" date will let the system know when to stop processing this payment. If you want this transaction to go on indefinitely, click the "None" box. The End Date will become grayed out, and the date will be set to 12/31/9999
7. Click "Save" when you've finished setting up the payment.

If you need to make a change to a recurring payment template after it's been set up, you can do so by following the steps below:

1. Under the "Activity" section, click on "Recurrent" to open the Recurrent Transactions grid.
2. Find the recurring payment template you want to make a change to, click on it to select it, and then click "Edit" at the bottom of the window.
3. The payment window will appear, and you can make any changes you need to make to this payment, including changing the frequency, the Next date, or the Stop date.
4. Click "Save" to save your changes to this payment.

Note: If you want to "Suspend" a payment, so it won't be processed but can be used again later, you can set the "Next" date to any date in a prior year. When you save the payment, this will apply the "Suspended" status to that transaction.