In order to reach out to your vendors, espeically for sending payment in the form of a check, you will need to be able to prepare mailing labels. The Vendor Labels report provides you a method of quickly and easily preparing mailing labels for your vendors.
- To access the Vendor Labels report, click on the "Other Reports" tab within the finance module, and select "Vendor labels" from the list of reports on the left hand side of the window.
- The "For printed checks dated" checkbox field, if checked, allows you to set a date. When this date is set, this report will only generate labels for vendors who have a check written for them on that particular date. Make sure this box is unchecked when preparing your labels if you do not want to use this feature.
- The "Type" field, allows you to select which types of vendors you want to prepare mailing labels for. Make sure only the vendor types you want to prepare labels for are checked off.
- The "Format" field allows you to select what size labels you will be loading into your printer to generate these labels. In addition to three different Avery style labels, this report also allows you to print directly onto either a #9 commercial or #10 standard envelope.
- The "Vendor" field allows you to select either all, or just one particular vendor to print a label for.
- The "Include" field provides you with two options. They are:
- Inactive vendors - This option, when checked, will make it so this report will also generate labels for vendors that have been marked as inactive.
- Labels in all caps - This option, when checked, will make sure all text on the mailing label appears in all capital letters. This is needed for some bulk mailing options.
- The "Skip labels" field will let you designate that you are missing labels at the top of your first label sheet. By doing this, the report will not try to print labels onto the places on the label sheet where you are missing labels.