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Rod Kyles

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Recent activity by Rod Kyles
  • Database Conventions

    A Shepherd’s Staff database is built from MS Access. Data is entered into three different types of fields: option (drop lists), text, and date. Knowing how to use each type of field is valuable in ...

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  • Grid Conventions

    Almost every record you add to Shepherd’s Staff will be contained within a grid. Grids have special features that, when used, can greatly increase the user’s proficiency and speed. The features de...

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  • Consistent Data Entry

    The power of Shepherd’s Staff comes not only from its ability to keep and track data but also from the ability to find and report data. In order to get the most out of these abilities, it is impera...

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  • Fund Accounting

    Another major difference between business accounting and accounting for nonprofit organizations is the use of “funds.” By definition, a Fund is a separate accounting entity with its own income, exp...

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  • Cash Accounting

    There are two different methods when it comes to recording income and expenses: cash basis and accrual basis. » Cash Basis—Income is recorded when the money is received and expenses are recorded wh...

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  • Double-entry Bookkeeping

    Double-entry bookkeeping is a standard set of rules that are used when businesses record financial information. This set of rules is based on the accounting equation: » Assets = Liabilities + Equit...

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  • Interfund Borrowing

    As we have learned, separate funds are actually an entirely different set of books or “companies.” This means that any transfers between these companies should be treated as a loan. So if one of yo...

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  • Funds

    In the Shepherd’s Staff Finance module, a Fund is defined as an entire set of books for a company. Moreover, each one of those Funds contains it’s own chart of accounts, vendors, and transactions. ...

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  • FASB 117

    The Financial Accounting Standards Board (F.A.S.B.) addressed the need to present a clear, overall picture of a not-for-profit organization in FASB 117. Previously, the true financial position of a...

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  • WebTools Sync

    Keeping your database synced with WebTools is important so your data is kept up to date. An icon in the navigation bar in the Attendance module allows you to quickly sync WebTools at any time. When...

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