The Presbyterian Statistical Report—PCA is exclusively used by the PCA churches and is only available in the Presbyterian Edition of Shepherd’s Staff.
To access the Presbyterian Statistical Report—PCA, if your Shepherd’s Staff edition is set to Presbyterian, click on Reports in the Membership Module, and select Presbyterian Statistical Report—PCA.
This report has been designed specifically to meet the annual reporting needs of and follows the reporting specifications set out by the PCA. It contains the following tabs:
» Church—Lists general church information. Most of this information is filled in from the Church tab on the settings menu from the main menu utilities of Shepherd’s Staff. The “For the Membership Year”, field controls what year you’re running this report for.
» Membership 1—This tab contains Membership information, including membership gains and losses for the report year. Next to some fields, you’ll see a button that looks like a white speech bubble with an “i”. If you click this button, it will show you a window that will first tell you how that field is being calculated, then, it will show you who is a part of that field. In the Beginning Communicant membership field, you can either fill this number in yourself, or, if you press the “reset” button, Shepherd’s Staff will calculate this figure for you.
» Membership 2—This tab contains more membership and attendance information. For the fields that have a purple check mark next to them, click that button and a window will appear. Select the relevant attendance event for the field.
» Financial 1, 2, and 3—These tabs allow you to pick the accounts that should be reported in each individual section. For the fields that have a purple check mark next to them, click that button and a window will appear. Select the relevant income, expense or dedicated accounts for the field.
» Other—Contains age and ethnic composition information.
When you have filled out each of the tabs, press “Save and Recalculate” to update your report, and then press Preview. This will show you your report, and you can then print the report out.