The Combine Attendance utility combines the attendance data of two people. This utility is helpful when you have two person records for the same person and both have attendance linked to them. After the utility is run, all attendance records and notes for those two people will be combined into one person.
All records for the two people are merged together. If both people are marked as attending the same event, the person being merged will simply be removed from the event. All notes will be merged as well.
An alternative to this utility is the Combine People utility in the Membership module. This utility combines all membership, attendance, and contribution data and removes the person who was duplicated.
It is recommended that you perform a backup before using this utility. Once this utility is run, there is no way to recover the information without restoring a backup.
Here is how to combine the attendance of two people:
- Back up your database.
- Open Attendance and select the Tools/Settings
- In the Tools section, select Combine attendance for two people.
- Click Start.
- Follow the directions in the window that appears. Select a person to merge in the first drop-down and select the original person in the second drop-down.
- Click Continue.