Statement of Income and Expense


The Statement of Income and Expense Report is a summary of your church’s receipts and disbursements, and the difference between the two.

The first step to running this report is choosing a fund. You can only run this report for one fund at a time unless you check the box for consolidated.

The next step is choosing one of the following formats:

» Current Month—This format shows you the income and expense for the current month and the year-to-date based on the month you choose. You can also run this report with or without the budget remaining column.

» Treasurer’s Report—This format is very similar to the “Current Month” format except that it does not include the budget for the current month and instead has a column for checking the budget.

» All Months—This format shows you one column for every month of the chosen fiscal year including a total in the last column. In those columns you can choose to report for either just the actuals, just the budgets, or actual less budget. The fourth option is to run budget vs. actual which adds a row for each line so that both the budgets and actuals can be shown.

» One Month—This format is different than the “Current Month” format in that it allows the printing of the chosen month as well as seeing the previous year’s totals. You can run this report using either the budget information for both years or the change in actuals for both years. The third option is running a five-year trend for the month which shows the current year and the prior four years for that month.

» Year-to-Date—The year-to-date format has the exact same options as the “One Month” format. The difference is that instead of running this report for a single month it runs for the entire year up until the current system date.

Having so many different formats to choose from, churches can find the statement allowing them to report to the congregation or council in the way that best meets their needs.

With all the formats this report contains, it stands to reason that there would also be several options for those formats.

There are certain options available for every report and those are listed below.

For information on the specific options available to each format press F1 on your keyboard.

» Fund—Allows you to run the report for a specific Fund.

» Responsibility—Select any combination of Responsibility Codes. This is useful for printing out reports that go to budget committees or other groups that oversee portions of your receipts and disbursements.

» No color—Prints the report without using color.

» Include inactive accounts, Level of Detail, and Major / minor / account captions all work the same way as stated in the conventions.

» Graph—You can also opt to run graphs showing 12 months of data for the following options: Income to Expense—Actual, Income to Expense—Net, Income Actual to Budget, Expense Actual to Budget.

  1. Find this report by going to “Reports” and selecting “Statement of Income and Expense.”
  2. Start by choosing the Format you want to use.
  3. Next choose the Fund. Certain formats allow you to consolidate all your Funds into one report.
  4. Then, depending on the format, choose either the fiscal year or month for which you are running the report.
  5. Pick the options you want for Level of Detail, captions, and possibly budget depending on the format.
  6. Click Preview to view the various reports.
  7. You can also export data for the following formats: all four of the All Month formats, the One Month: 5-Year Trend, and the Year-to-Date: 5-Year Trend formats.

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