This Labels report allows you to produce specific mailing labels that are not available using the standard options on the Mailing Labels report.
Set the report carefully, as Labels (Advanced) cannot be previewed before printing. However, if you want to test the results, you can go under the Print Options tab and choose to just print a couple of pages using the range option under “Print Label Pages.”
- You can access the advanced labels by going to Membership and Reports.
- Choose “Labels (Advanced)” from the list.
- The first step is choosing a label layout. Click the drop arrow for Label Definition/Layout to select the type of label. If the type of label needed is not there, then it must be created.
- To create a new label, click on Size. Within the Size window, type the name of the label under Label Definition. Next, enter the exact dimensions of the label (a ruler may be necessary). Once the Size is entered, hit OK.
- Click on the Layout button to build the label. To insert a field, highlight the correct row, and then click Field. There are many Fields to choose from. Continue applying the correct Field to the correct row. The fonts (under the Font button) and justification can be customized.
- The Layouts are saved with the type of label. To save different Layouts with the same label size, create multiple Sizes with the same actual label dimensions, but with different names.
- Once the Size and Layout have been established, the next step is to choose which type of label you want. The options are household, person, and envelope. The household and person options require selections under the “Name Selection” box.
- After that, choose the group for whom you are running these labels. You can choose all people, just a subgroup of people, or even base them off a run of contribution statements.
- Now choose how you want these labels sorted and which address you want to use.
- The Print Options tab contains many useful tools.
- Finally, choose any label options you want. Bulk Mail Format will print the label using all capital letters and no punctuation; Hide DP Code will exclude the last 2 digits on a 11 digit ZIP code (for example, with 12345-6789-10, the 10 would be dropped); and the Suppress Blank Lines will compress a label when a field is empty (Address Line 2, for example).
- Print Label Pages is useful when trying out new templates and sizes; just print Range 1 to 2 to check out the format before printing the entire run.
- The First Page Adjustment allows printing on a sheet of labels that has already been used.
- Print One Label offers a drop list to choose the individual to print for.
- If the label needs to be repeated, use the Repeat Label check box and key in the number of times to repeat.
- The Count ZIP Codes check box will, after labels have been printed, provide a ZIP code report with a breakdown of the 3-digit ZIP prefixes for sorting purposes.